"Peppol (Pan-European Public Procurement Online) is an international e-procurement network and interoperability framework designed to streamline electronic document exchange between businesses, particularly in the public sector."
If you want to learn more about Peppol, read the full article about Peppol.
Following the Peppol network and its standards is not mandatory for all businesses. However, there are certain cases where following Peppol may be required or highly beneficial, particularly in the context of public procurement.
In Europe, public entities are increasingly adopting Peppol as a standard for electronic procurement processes. If your business interacts with public entities or participates in public procurement, following Peppol standards may become a requirement imposed by those entities.
But also, with organizations that follow Peppol in the private sector, applying Peppol in your organization allows you to align with a standardized framework for electronic document exchange, promoting interoperability and streamlined communication as well.
To start exchanging electronic documents through the Peppol network, you need to partner with a Peppol Certified Service Provider. Peppol service providers act as intermediaries that bridge the gap between your organization and the Peppol network.
The roles of Peppol Service Providers could be categorized into three key areas: Onboarding, Facilitating the Network, and Support.
Firstly, when an organization decides to join the Peppol Network, the organization must collaborate with a service provider to navigate the onboarding process. During this phase, they will receive essential components like the Peppol Access Point and Identifier (ID), as well as technical integration support.
Secondly, once the organization is prepared to become a part of the Peppol Network. The Service Provider will offer them a document conversion service, allowing them to transform their existing business documents into Peppol-compatible formats, such as UBL (Universal Business Language) or CII (Cross-Industry Invoice). Peppol Service Providers ensure that the electronic documents are formatted correctly and aligned to the Peppol standards.
Additionally, Service Providers may provide document automation, validation, and compliance checks to ensure completeness and alignment with regulatory and Peppol standards. They handle the routing and delivery of messages/documents to the appropriate recipients while securing your data.
Finally, certain providers offer archiving and storage solutions for electronic documents, ensuring the secure and readily accessible storage of their business transactions. You will also be offered monitoring and reporting features, allowing them to track the status of their document exchanges and gain valuable insights into their transaction activities.
Montova is also one of the certified Peppol Service Providers, listed under the company group name 'Brain2' (Brainsquare).
Check Point 1. Peppol Expertise
Ensure that the service provider is officially certified by Peppol and has a strong understanding of the Peppol framework, standards, and protocols.
Check Point 2. Technical Competence
The service provider should be able to implement and manage complex electronic document exchange systems. Verify their technical expertise in areas such as EDI, data formats, and secure data transmission protocols (such as AS2, AS4).
Check Point 3. Integration Capabilities
More Peppol Access Point is integrated into your ERP, the business processes become easy. Check the provider's ability to integrate Peppol with your existing ERP, procurement, and accounting systems.
Check Point 4. Security Measures
Peppol involves the exchange of sensitive business information. Ensure the service provider follows robust security practices.
Check Point 5. Scalability and Future-Proofing
Consider whether the solution provided by the service provider can accommodate your organization's growth and evolving needs. The solution should be scalable and adaptable to changes in technology and business requirements.
Check Point 6. Support and Maintenance
Check the level of ongoing support. A reliable service provider should be available for assistance, troubleshooting, and updates as needed.
Check Point 7. Cost and Pricing Structure
Understand the implementation, licensing, and ongoing maintenance costs.
Montova offers convenient EDI/E-invoicing solutions for enterprises, including the Peppol Network. If you're interested in learning more about our Peppol services, please feel free to contact us!